Moving office is not just about finding a new location and moving things and machines through, you need to complete some legal procedures, thus ensuring the company’s business compliance. legal regulations of the State.
Step 1. Submit the declaration file to the tax office’s Procedures
When you change your business address, you should first make a report to the tax authority that currently administers your business.
Regarding the dossier, Circular 80/2012 / TT-BTC stipulates that the main file consists of a declaration form 08-DK-TCT, filled with information about changing addresses. But normally, Tax Departments often require businesses to submit 3 complete documents as follows:
- Meeting minutes on the head office relocation
- The decision to change the business address of the company
- Notice of change of business address
- A tax registration adjustment declaration form, made according to form No. 08-DK-TCT
- A copy of the company’s current business registration form
- A report on the use of invoices at the tax agency
- Depending on the agency may require a referral for the applicant
Step 2. Get results from tax authorities
About 8 days after submitting the application, you will receive the results returned by the tax agency (form 09-MST).
The results will be reported on the status of the enterprise’s tax declaration and payment. Now your business needs to supplement the necessary declarations and fulfill all tax obligations.
Step 3. Submit the application to the business registration office about the change of company address for legal procedures
The very important next step in moving corporate offices is to convert the information into the business registration file.
The application includes:
- Meeting minutes on the head office relocation
- The decision to change the business address of the company
- Notice of change of business address, tax registration information
- Documentation of the new place of business (proof of the conditions of use) (purchase/lease agreement)
- Form 09-MST returned earlier by the tax authority
- Copy of old business registration license
- Power of attorney for the person submitting the application
When you have prepared a complete application file, you go to the business registration office of the Department of Planning & Investment of the district where you originally registered for information correction.
Step 4. Re-register the information with the tax authority at the place of destination (if different province/city)
Within 10 days of being granted a new business license based on the new location, the enterprise needs to re-register with the new local tax authority. Profile includes:
– Declaration 09-MST
– An authenticated copy of new business registration.
This step is only for businesses moving corporate offices between cities. If only implementing the transfer of headquarters within the district, province, or city, it can be ignored.
Step 5. Apply for a replacement seal in the office’s legal Procedures
Normally, the seal will contain the business address information, so when moving the office, this address also changes, so you need to register for the replacement of the seal.
Move to the same district or district: May not need to engrave
Moving to different districts, districts in the same locality: Applying to the police where the old seal was issued to change.
Move to another province or city: Do the procedures to return the seal to the police where the old seal was issued, and at the same time, apply for the seal at the new local police office. Documents to be prepared include:
- A copy of the new business registration certificate with a changed address
- Related papers certifying the seal sample registration (old)
- Seal introduction letter
SOME OTHER NOTES IN THE COMPANY OFFICE TRANSFER PROCEDURE
Administrative procedures for moving company offices are quite complicated and need many types of documents, so businesses need to prepare carefully and fully, to avoid shortcomings, it takes time to supplement, modify, delay. company action.
When moving office, need to post newsletter of change on the website, send document, fax or email to important partners, customers, specify the start date of operation at the new office.
Besides administrative procedures, it is also important to note some feng-shui procedures when moving offices so that everything is smooth and have a lot of luck. For example: See the good day to move office, read the vows, do the ceremony, …
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source https://lookoffice.vn/required-legal-procedures-before-moving-company-office
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