4 Legal Procedures to Do When Renting an Office

You are about to rent an office but do not know the procedures to follow. All legal procedures to be done when renting an office will be provided in detail in this article.

MAKING OFFICE LEASE CONTRACTS WITH INVESTORS IN 4 LEGAL PROCEDURES

The office lease agreement is a necessary legal procedure to do as soon as your business prepares to move to a new office.

The office lease contract is a document consisting of 2 legal entities, one is the lessee and the other is the office leasing unit, recording the regulations and bindings between the two parties during the rental of the office space out.

This contract needs to be agreed upon by both parties and checked by a lawyer or a person with legal knowledge, possibly the company’s legal counsel. This contract will be made in 2 copies, each party keeps one copy and has the same legal validity.

In the process of making an office lease contract, you need to pay attention to the rental price, the validity of the contract, the responsibilities of the lessee and the lessor, etc.
Note that the office lease contract signed by both parties as legal entities does not have to be notarized. In case a company rents a house from an individual, not a business for a term of 6 months or more, it must register with the management agency and need to be notarized or authenticated.

MINUTES OF CLEARANCE TERMINATION

After the office lease period expires, it means that the previous office lease contract has expired. At this time, your company needs to carry out procedures to liquidate the office lease contract.
This agreement can also arise when either party does not lease or does not need to rent the office anymore. If before the expiration of the contract, these minutes will contain the content agreed between the two parties on the obligations and responsibilities to return the premises, and compensate the contract if any. Based on the previously created office lease.

LEGAL DOCUMENTS PROVING INVESTOR’S OWNERSHIP

In addition to the lease contract, you should also be aware of legal documents proving the ownership of the building owner, or the legal use certificate of the lessor.
This is to ensure that you are renting an office from the correct owner or a business that has the legal right to lease office space. Limit the troubles arising later in the rental process such as:

Avoid disputes with third parties when renting an office
Being scammed, renting an office that is not right for the investor/unit that can exploit the building’s office rental service

LEGAL ON LICENSE AND ALLOWED USE RIGHTS

In case you want to transfer or sublease the office because the contract period has not expired, or you can’t fill the leased area and want to sublease part of the office, please make sure you have agreed and approved. agreement of the owner of the building or the unit leasing the office to you.

For the sublease to be legal, you can note that your company has the right to sublease the office or the right to freely use the office for leasing and without affecting the interests of the owner’s investment.
In the lease agreement, loosen the binding terms and obligations related to this matter to serve your business or office sharing. It will bring benefits and avoid future troubles.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/4-legal-procedures-to-do-when-renting-an-office

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Practical Experience When Renting an Office

Here is a general practice office rental experience for you when renting an office.

Step 1: Experience when determining the demand for office rental

1.Determine the rental option, there are 4 options for you to choose based on the cost:

– Villa rental: Very expensive, cost > 35 million or more

– Renting an office building: Depending on the area, the rental price is from 150k / m2 or more, advantages: professional, good security

– Rent a private house: Street house > 20 million, masterpiece house from 10 to 15 million.

-Rent an apartment: Usually a nice apartment and can be used as an office for more than 7 million.

Depending on your needs, you can choose the right type of real estate:

You want to be professional => rent an office building.

You want cheap prices, comfortable hours => rent an apartment

You want to combine business => rent a private house

You have a lot of money and need a better space: rent a villa

2. Area you need?

The standard area for an average employee is 4m2/person. If your company has 10 people, the optimal area is 40 m2. However, you need to pay attention to the future expansion of the company to choose the appropriate rental area.

3. What area is the location in?

Depending on the field of operation of the company, choose an appropriate location, convenient for transactions. It is necessary to consider when renting an office in the streets where traffic jams often occur and car parking is prohibited.

4. How many years will you rent?

It is necessary to determine the appropriate rental period to avoid losing the deposit when returning the office before the due date

Step 2: How to search for an office

There are many ways to find an office to rent in the desired area, such as driving around the streets to find it or asking a loved one to find it for you. But those methods are often time-consuming and inefficient. According to my office rental experience, the best way is to go to Google and find a professional office rental service company. They will provide you with all the information you need from the name of the building, the available space, the office rent, the pros and cons of each building.

Step 3: Choosing and negotiating experience

Issues to consider when choosing and negotiating office lease contracts

• Rented area: Note that many landlords include the area of ​​the toilet and the hallway.
• Rent: Not yet negotiated, if you really like it, then calculate.
• Electricity: In Da Nang on average, people collect 3,300 VND / 1 number, the highest is 4,000 VND
• Water fee: Renting an office is usually 150,000 VND/month. Some buildings are free including water bills
• Air-conditioner: If the office prioritizes ceiling-mounted air conditioning (must see it old and new to evaluate)
• Toilet: The toilet should be separate to create more privacy and comfort.
• Working hours: All offices work from Monday to Saturday (if you need to work on Sunday, we can talk)
• Parking space: usually each place will be free for a few installations, the easiest to calculate is to divide the average parking area by the number of floors of the building.
• Deposit (preferably only 01-month deposit).
• Payment term (usually will be 03 months).
• Facing the house (avoid the west because it is very hot and costs a lot of electricity)
• Does the rental price include VAT or not?
• For how long to set up (Usually 7 to 10 days)

For a beautiful office like this, let’s close:

• The area is suitable for demand for at least 2-3 years.
• Rent the whole 1 floor (better than many companies renting 1 floor)
• Outside toilet
• Ceiling-mounted air conditioner (industrial air conditioner)
• With hydraulic glass door
• Good price is about 160k to 180k that is the price of grade C.
• The house does not stick to the west
• Daylight does not need to turn on electricity (for saving)
• Comfortable parking space or around there is a place to park and park a car.
• That street has an easy-to-find house number that is not numbered.

When viewing contracts, pay attention to:

• Deposit amount, deposit time.
• Price increase: in Da Nang usually 2 years increase by 10%
• Payment period: usually pay quarterly or once every 6 months
• Guaranteed to rent long-term or not? If the lessor cuts the contract, what will happen (usually pay 2 months’ rent and 2 months notice – this is too little compared to the amount I set up).

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/practical-experience-when-renting-an-office

Read Vietnam Economy Weekly News

How to Arrange a Harmonious and Beautiful Office

If you are looking to open an office for your company by renting or building a new one, arrange an office design of 50m2 in a modern style, creating an open space is the most suitable for optimizing space. by simple but beautiful interior design, improving employee morale, and increasing labor productivity.

Why choose an area of ​​​​50m2 to arrange your office

In the central areas, office rental is very expensive, for large beautiful locations, you need a huge maintenance cost. For a startup company with a small number of employees, choosing an office with a small area is the right solution to build a solid rear.
If your company has several employees from 20-30 people, an office with an area of ​​​​50m2 is quite suitable. An area of ​​50m2 is not a large area, so it is not feasible to build many different functional areas. Therefore, the best way is to arrange, using compartments to divide different areas to match and harmonize is a feasible solution to save more costs.

Redistribute space in the office

Each office has basic areas for receiving guests, staff working areas and dining areas, etc. The main areas that need the most are the Reception, Working Area, Area for Managers, Customer contact area.
Depending on the current situation of the ground, these areas will be arranged with appropriate areas. However, necessary areas must be prioritized such as Desks, Meeting areas, and working areas for employees.

The office has a great length

If the office is long and narrow, arrange each area in turn in the order of the reception area, staff room and finally the director’s room. This layout is completely suitable for the position and role of each department and also suitable for office feng shui.

Space division in the office 50m2

For square office

If the office is square, with two symmetrical dimensions, the reception area is located in the position closest to the door. The staff area is located along the length of the office, depending on the number of employees to design the size or the number of desks accordingly.
To save space, we can arrange for the staff to sit facing the wall, helping to create a spacious space in the middle of the room. This space is empty or sets up a meeting table, you will have a multi-purpose room without taking up too much space.

Choosing the right furniture for an office of 50m2

In-office design with limited area, the selection of furniture for the office is extremely important to create friendliness, modernity, and efficiency in use.
Based on your needs and fields, you should choose compact furniture designed with the right colors for your company.

Desk

An indispensable interior desk, long rectangular desks will often have plenty of seating space for employees. You should choose a desk with built-in drawers for convenient storage.
Desks used for many employees will help save a lot of space and increase space for employees to use. Each room will be easier to connect and save on stationery when equipping staff

Office chair

Office chairs should choose swivel chairs, compact upholstery, and felt…This is a modern office chair, convenient in use, flexible in movement, and comfortable for the occupants as well as bringing professionalism to the office space.

Documents Cabinet

The area of ​​50m2 is not too large for you to freely choose the office cabinet models, to optimize the area for this space, besides choosing the models of desks with drawers or movable drawers for each room. the desk, you should choose a wall-mounted cabinet or a wall-mounted cabinet that will help the office space become much larger

Desk divider

To divide sitting positions as well as ensure privacy for each employee without the space being cramped, you can arrange additional types of glass desk partitions, glass wood, glass felt, …

Bringing nature into the office space

The introduction of natural elements into the office environment will make the working space more friendly and closer.
You can put some green plants and clear fish tanks in the office, which will make the office environment closer to nature, helping to positively improve the mood of each employee in the company.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/how-to-arrange-a-harmonious-and-beautiful-office

Read Vietnam Economy Weekly News

5 Experiences When Renting a Sharing Office

Memorize the following 5 life-long experiences in renting a sharing office – the key to your success.

Sharing office market “on the throne”

The office real estate market in Vietnam, specifically the sharing office model, has made great strides in recent years. In which, the sharing offices in Ho Chi Minh City are chosen by many businesses.
With the development of technology platforms as well as online marketing, the number of young startups entering the market is increasing, the number of Freelancers has increased sharply. At the same time, legal regulations are increasingly creating favorable conditions for the economy, prompting many foreign companies to pour investment capital into Vietnam. These factors have facilitated the development of the sharing office model.

Benefits of a sharing office

A sharing office is a type of service where businesses can use the same workspace as well as accompanying utilities. From there, you can share the cost burden and still enjoy the convenience of a real office. Therefore, a sharing office helps businesses:

• Maximum savings on the cost of renting premises, rooms, machinery, and equipment.
• Freedom and flexibility in arranging the working time for employees.
• The working address is located in a prime and important area in the city.
• Easily switch business regions if there is a branch change.
• Increase professionalism in the eyes of partners.
• Reduce and optimize human resources for businesses.
• Easily connect and expand relationships to new communities.

5 experiences when renting a sharing office

Frankly discuss with the owner of the sharing office

Clarify your needs with your sharing office space in a frank discussion. During the exchange, do not only focus on your own interests but also observe the investor’s side. A spirit of cooperation will make it easier for both parties to clearly define each other’s intentions. To make the relationship between you and the lessor more trusting and professional, proactively mention the payment in cash as soon as possible.

Check to see if you are close to your competitors?

The most ironic thing is when your business has to sit with your competitor’s business. If you and your partner are both targeting the same customer, while both belong to two different businesses, inevitably awkward feelings are inevitable for both parties. Moreover, you and your colleagues cannot freely discuss and discuss your plans right in the office anymore. Therefore, this is the “bloody experience” that businesses when renting a sharing office must be extremely careful!

Culture when using a sharing office

On the side of your business, you can review and re-evaluate, whether your daily working style affects the people around you or not? If your staff has certain breaks such as chatting, playing games, reading books, etc., can it cause conflicts with other employees? Please consider with an objective perspective to avoid inconvenience to others.

Check the space, the seats to be rented

It would be remiss if you didn’t check the workstations thoroughly and review the prices during the negotiation process. What does the rental package include, does it count the costs incurred (this is especially important when you rent a cheap sharing office), the strength of Wifi, the interior is full or not. Does the office have lively, youthful decorations? Is the office airy and full of trees?…

“The contract is the beginning of the story”

Always remember one rule: no matter how close you are, what protects your business interests is a black-and-white paper contract, not a friendship.” Be sure to have a specific and clear rental agreement between both parties, which reads and notes all terms carefully. Who knows when the relationship between the two sides is broken? And what protects you is the contract!
Sharing office service is the optimal solution for many different business models. Because of the great demand, the supply also sprang up like mushrooms, among them, there are many “fake” service providers. If you are inexperienced in the field of renting a sharing office, a mistake in choosing a rental will affect the development potential of your business extremely heavily.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/5-experiences-when-renting-a-sharing-office

Read Vietnam Economy Weekly News

Legal Regulations When Renting Offices

Office leasing also has its own laws that the lessor and the lessee must comply with. So what are those legal regulations, below are the issues surrounding the provisions of Vietnamese law on office rental and office leasing?

REGULATIONS ON OFFICE LEASING

Office leasing business belongs to the group of real estate business, and is one of 243 conditional business lines, and is also a group of industries under legal capital.

The Enterprise Law 2014 clearly stipulates that enterprises do not have to prove their capital when establishing a business or adding real estate business lines, but must maintain the legal capital during the business period. Specifically:

Organizations and individuals dealing in real estate must establish an enterprise or a cooperative (hereinafter referred to as an enterprise) and have a legal capital not lower than VND 20 billion, except for the case specified in Clause 2 of this Article.
Organizations, households, and individuals that sell, transfer, lease, lease-purchase real estate on a small or irregular basis are not required to establish an enterprise but must declare and pay tax following the law.

LEGAL REGULATIONS ON OFFICE LEASING

According to the provisions of law, the lessee and the lessor can agree on the terms, legal regulations, rights, and obligations of each party in the cooperation process between the two parties. This is standardized by a voluntary agreement between the two parties. some provisions harmonize the interests and interests of both sides. Between the business and the building owner. This will also be important legal evidence. Set up according to the regulations of the State and handled when there is a dispute.

Both the office leasing unit and the representative, office leasing organization must understand the following basic provisions:

 

OFFICE LEASE CONTRACT PROVISIONS

It is mandatory to have an office lease contract signed between the lessor and the lessee. The contract details should state the mandatory terms such as the rights and obligations of each party, the term of office rental, etc.

OFFICES FOR LEASE OFFER FIRE FIGHTING IN LEGAL REGULATIONS

Offices for la ease must ensure fire prevention and fighting standards as prescribed, including being equipped with automatic fire alarm systems, fully equipped with fire extinguishers, and having emergency exits in case of fire incidents…

OFFICE LEASING BUSINESS CONDITIONS

Relevant regulations on business conditions for office leasing:

Articles 119 and 146 of Decree No. 181/2004/ND-CP on the implementation of the Land Law. The land use right lease contract must be certified by a notary. The land use right lease contract takes effect from the time of registration at the Land Use Right Registration Office.
According to Article 149 of Decree No. 181/2004/ND-CP on order and procedures for registration of lease of land use rights. The lessor of the land use right shall submit a set of documents including a Notarized land use right lease contract; Certificates of land use rights.
Within 5 working days from the date of receipt of complete and valid dossiers. The land use right registration office is responsible for carrying out the procedures for registration of the lease of land use rights. Go to the cadastral file and correct the issued land use right certificate. Or carry out procedures for granting a certificate of land use right in case a new certificate is required.

Which, there are some issues to note such as “Can I use the apartment building as a business office or use a private house as a representative office?…”. These specific issues are all regulated by law. Specifically:

The 2014 Housing Law prohibits “using the apartment for non-residential purposes”. In addition, Clause 11 Article 6 of the Law on Housing 2014 also stipulates: “It is prohibited to use the business area in the apartment building under the approved project to trade inflammable and explosive materials, doing business. providing services that pollute the environment, noise, or other activities that affect the lives of households and individuals in the apartment building under the Government’s regulations. Therefore, it is not legal to use the apartment building to live as an office.

In Clause 7, Article 80 of Decree 99/2015/ND-CP detailing and guiding the implementation of several articles of the Law on Housing, it is stated: “In case the business registration paper is issued by a competent authority issued with the use of an apartment building as a business location before the effective date of the Law on Housing, the organization, household or individual that is granted this business registration paper must transfer its business activities to another location other than an apartment building within 6 months from the effective date of this Decree”.

According to the above Decree, from December 10, 2015, organizations, households, and individuals who have done business in apartments for the purpose of living must move their business activities to another location other than apartments. in 6 months. After June 10, 2016, all business activities at the apartment are considered illegal.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/legal-regulations-when-renting-offices

Read Vietnam Economy Weekly News

Top 10 Streets With The Most Office Buildings in District 1

The demand for office rental is increasing day by day, especially in big neighborhoods, cultural, economic, and social centers. So, here are the 10 most crowded streets in District 1.

Nguyen Hue Street – District 1

Nguyen Hue is the leading modern pedestrian street today. The neighborhood attracts 430 billion VND of investment and has a length of 670m and a width of 64m. The capacity of this route is about 6,000 people.

This is currently an area that is sought after by a series of giants, businesses, and companies, and there is almost no change. Office rent on Nguyen Hue street is also among the most expensive among the 10 routes. Famous buildings here include:

• Bitexco Office Building
• Harbor View Tower
• Vietcomreal Building
• Sunwah Tower: Approx
• Saigon Times Square Building
• VTP Office Building

Dong Khoi Street

Dong Khoi Street is located in the center of District 1 and is a place that attracts a large number of tourists to visit, do business and stay. This place is known as the golden road of real estate investors. High-rise office buildings on Dong Khoi Street include:

• Metropolitan Building
• Vincom Center Dong Khoi
• Opera View Building
• Viet Thuan Thanh Tower
• Satra Dong Khoi building

Le Loi Street

Le Loi Street connects with Dong Khoi and starts from the roundabout of Quach Thi Trang construction site. Along the road are a series of commercial centers, high-rise buildings such as Saigon Center, Tax mall, and the busiest shopping area with many sections to construct the tunnel connecting to the City Theater station of the route. metro. High-rise office buildings on Le Loi street include:

• Saigon Center Tower Building
• Opera View Building

Le Duan Street – District 1

Le Duan Street connects with a series of other major roads in District 1 such as Ton Duc Thang, Hai Ba Trung… This place is close to a series of important places such as banks, architectural planning department, Academy of Sciences… Office building at Le Duan street:

• Diamond Plaza Building
• Kumho Asiana Plaza Building
• Saigon Tower Building

Nguyen Thi Minh Khai Street – District 1

Nguyen Thi Minh Khai Street connects directly with Xo Viet Nghe Tinh to Dien Bien Phu. This is the lifeline connecting the administrative center of District 1 and District 3. As a result, renting an office in Nguyen Thi Minh Khai is very convenient for traveling, doing business, and meeting partners. Office buildings at Nguyen Thi Minh Khai street:

• ATIC Building
• Yoco Building
• Sailing Tower Building

Dien Bien Phu Street – District 1

Dien Bien Phu Street connects directly to National Highway 52 and Saigon River. When choosing an office here, travel and transactions become more convenient thanks to the modern transportation system. Office buildings at Dien Bien Phu street:

• LiLaMa Building
• Valentina Court Office Building
• Hoang Nguyen Building

Le Lai Street

This is the lifeline of District 1. Le Lai Street connects with a series of other major roads such as Tran Hung Dao, Nam Ky Khoi Nghia, Ham Nghi, Le Thanh Ton… Office buildings on Le Lai street:

• AB Tower Building
• Lucky Star Building

Le Thanh Ton Street – District 1

Le Thanh Ton is the “golden” road located right in the heart of District 1. This is also the route chosen by many big men with a series of financial groups, trade centers, fashion brands… From Le Thanh street Tong, you will quickly move to the Headquarters of the People’s Council, the People’s Committee of Ho Chi Minh City. Some office buildings for lease on Le Thanh Ton street:

• The Lancaster Building
• Harvest Tower Building

Ton Duc Thang Street

Ton Duc Thang Street is a prime area, adjacent to Bason port, Le Duan, Le Thanh Ton, Ly Tu Trong, Nguyen Du, and near a series of large projects such as Bach Dang wharf, Ben Thanh market 300m… From here to the yard Tan Son Nhat airport only takes 20 minutes by taxi. Some office buildings for rent on Ton Duc Thang street:

• Grade A office building The LandMark
• Grade A office building Lim Tower
• Le Meridien Building
• Green Power Building

Ly Tu Trong Street – District 1

From here, you can quickly move to a series of banks such as Maritime Bank, Agribank, Southeast Asia, Vietcombank, Sacombank, and ATMs to facilitate transactions. Some office buildings for rent on Ly Tu Trong street:

• VVA Tower Building
• Saigon Land Building
• Phuong Tower Building

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/top-10-streets-with-the-most-office-buildings-in-district-1

Read Vietnam Economy Weekly News

Factors Affecting Office Prices That Businesses Should Know

Before deciding to rent an office, tenants must consider all the costs of office leasing (office prices) to find a suitable office for rent. One of the decisive costs is the price of office space.

Factors affecting office prices that businesses should know

1. Location

The attractiveness of the location is the most important factor affecting office prices. High-class facilities, located in the central area of ​​the city, attract many interested tenants. Therefore, these prime locations are always leading the trend with the highest rents.
Similarly, locations that offer fewer amenities, less accessibility to transport are less attractive and have lower office prices.

2. Building size

Size is the second-factor determining office prices. Famous office buildings with massive architecture often have a large difference in office prices compared to 2-3 story small-scale offices.

3. Service quality

After choosing an office for lease and a suitable location, the quality of service is one of the factors that determine the customer’s choice to sign a contract and stay for a long time.
In fact, Grade A office buildings and Grade B office buildings will have higher service fees than other low- and medium-priced office buildings. However, besides the high cost of professionalism, the management team and enthusiastic service staff ensure that it is worth the money the business spends.

4. Rented area for office prices

Online advertising office price is the rent calculated by square meter. This cost will be calculated on a monthly or yearly basis. For example An office with an area of ​​​​100m2, the official price is $ 12/m2, the monthly rent will be 100m2 x $12 = $120. In addition, you will pay an additional 10% tax to the state. Therefore, the monthly rent payable will be $120 x 1.1 = $132, a year $132 x 12 = $1584.
Office rent is the cost of paying rent to use the office as a place of business. This cost will be separate from other additional fees such as service fee, cleaning fee, tax.

5. Market

In the Ho Chi Minh City market, rental prices in the next few years will tend to increase. Due to the shortage of office supply for lease in the context of more and more established Star-up businesses.
The highest office price is in Grade A buildings, the average cost is from 40-65S/m2. Followed by Grade B office with 30-45$, C office at 20-35$ and cheap from 12-25$. Depending on the area, the price of office space according to office classification will also change, the further away from the center, the lower the office price.

6. Agreement, lease term in the contract

In practice, rent is finalized through negotiation. Actual rental rates and incentives will depend on market supply and demand, vacancy rate, and rental duration in the contract.
Incentives, in addition to being applied on the total rent of the contract, may include rental exemption period, rental discount, management fee exemption, overtime fee, etc.

7. How to know the office prices you rent is too expensive or not?

Many factors can affect office prices, To choose a suitable place, you need to carefully consider whether the location has too high office prices or not.
Take enough time to research the contract and negotiate terms that are beneficial to your business.
Compare office prices in similar locations that you are interested in, making a summary of the advantages between buildings. Consider office prices and advantages and then decide to rent to spend a worthy cost.
Find an office leasing agent for advice on the state of the market and be provided with the latest official price list of other options. Understanding the market will help you determine the closest office price to reality.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/factors-affecting-office-prices-that-businesses-should-know

Read Vietnam Economy Weekly News

How to Rent an Office in District 8

As a district with a favorable location for the economic development of Ho Chi Minh City, District 8 is increasingly receiving the attention of investors, leading to the number of people coming to work and live.

How to Rent an Office in District 8

Search directly office in district 8

This way of finding an office takes time and effort, but in return, you can find good quality and affordable offices.

Thanks to friends and acquaintances

Compared to searching by yourself, asking friends and relatives to recommend or finding an office in District 8 will make you less tired, but the quality and price of the room are extremely reassuring.

Search online

Using the internet to search for offices is now quite common and also has positive advantages.

Survey the room before renting an office in District 8

This is a must-issue if you want to have a guaranteed office in both quality and attractive rental price. Some points you should keep in mind are:

• Check the office floor, ceiling, wall for signs of peeling, cracking?
• The room must have windows and the main door built and installed according to the specifications
• There is a separate water and electricity meter
• The electrical system and water pipes are not short-circuited or leaking.

Check out the price of office rentals in the surrounding areas

In order not to be pressured when renting an office in District 8, before renting, you must survey equivalent offices in neighboring areas. The more offices you find that are most similar to the one you intend to rent, the less likely your price will be to squeeze.

Renting room contract

The final issue to rent an office smoothly, ensure transparency, and your right is the office lease contract. Many people take advantage of the tenant’s impartiality and put unfavorable terms in the contract.

Therefore, before signing the office lease contract, you need to carefully read the content written in the contract, if you have any questions, you must discuss them with the office owner to correct them. In case you have no experience, ask your friends and brothers for support.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/how-to-rent-an-office-in-district-8

Read Vietnam Economy Weekly News

Sample Letter of Request for Office Rental Discount

The office rental market has not changed much compared to the real estate market, but there is still a difference in rent compared to the common ground, which is one of the reasons why businesses increase their monthly expenses. Below is the explanation of the letter of request for office rental discount and a sample of it.

1. What is a sample letter requesting an office rental discount?

Sample letter of request for reduction of office rent is a document created with the function of helping the lessee give his wishes and reasons to convince the lessor to waive/reduce office and premises rental fees. Companies, businesses when facing financial difficulties, needing support to overcome the crisis, or realizing the difference in rent compared to the common ground can use this document to propose a discount to rent.

2. What are the contents of the application form for an office rent reduction?

The enterprise’s application form for an office rental discount must fully present information such as:
– Date, based on contract number, applicant, or company representative.
– Content to apply for discount: Give clear views on whether the rental price at that time is suitable with the situation of the market at that time or not. In this section, you need to clearly state the difficulties that the business is facing along with the direction and time to overcome the difficulties for the building owner to consider (can make a sales statement to increase the persuasion).
– Compare the rental rate with the location of a similar office building for rent (specify some examples of the pros and cons of the location, the area of ​​the office you are renting, and some evaluation of the quality) of the accompanying service).
– Proposing a suitable office rental discount for both parties.
– At the end of the application, please show your sincerity, aspirations, and thanks to the lessor.

3. How to present your wish to negotiate a rent reduction successfully.

Most of the long-term office tenants are often worried that the building management will comply with the contract, so it is difficult to reduce the rent. However, in order to successfully negotiate a rent reduction, you need to know the information about the owner of the building, the situation of the rental area of ​​that building, the rental price of the market at the moment, and choose the right one. When you make a proposal, your chances of success are quite high.
When making a wish to reduce the rent, you also clearly state the difficult economic situation that the business is facing, and call for support from the building owner. Besides, you can also present future plans such as: if rented at a more reasonable price, will extend the lease or expand the leased area… Show the WIN-WIN method to the landlord. Renters weigh the pros and cons if they don’t lower the rental price for you.
* Currently, implementing the directive 10/CT-UBND of Ho Chi Minh City on social distancing, including minimizing direct activities at the office, people limiting going out, stopping daily business activities. Due to this, many companies had to temporarily close, stop operating, and suffered heavy economic impacts during the time of social distancing. If you are among those businesses, you can compare the force majeure event in the contract when the epidemic occurs to propose an appropriate reduction in office rent.

4. Download the sample letter requesting an office rental discount.

 

SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
————————————

APPLICATION FOR OFFICE RENT REDUCTION

Dear: …………………………………………………………………………

My name is: ……………………………….; Year of birth:…………………… ID card number:…………………….issued by Police……………………..date…………..
Permanent residence:………………………………………………………………………………. …………………………… …………………………
Current place of residence:…………………………………………………….
Being the representative of the lessee (individual/company) ………… (Insert full name of individual or company, if applying on behalf of the company) rent house/office room at the address: ………….. according to the rental contract No.…………./…………. signed on…………/…………/……………………..
Reasons for applying for office rent reduction support:

Due to the recent Covid-19 epidemic situation, it completely directly affected the business of our company. We comply with the state’s regulations on closing/stopping transactions, so the company has no sales and has to cover a lot of losses.
(You list the reasons that you / the company are suffering, the reasons need to be realistic and objective to serve as a basis for the early approval of the Lessor’s application).

Now, I am applying for help to reduce my office/rental rent, so we request …………………….. to consider and solve it for me to help us through this difficult period. I sincerely thank you.

………, Date ………. Five…….

Applicant
Sign (stamped if any)

 

 

Download the office rental discount application form (Vietnamese) HERE

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/sample-letter-of-request-for-office-rental-discount

Read Vietnam Economy Weekly News

Advantages of Renting an Office in Tan Binh District

Tan Binh is one of the inner-city districts of Ho Chi Minh City. Located in the North of the city, bordering many central districts, the North has the largest Tan Son Nhat international airport in Vietnam, Tan Binh district has all the conditions to develop in all aspects both economically and politically. To rent a satisfactory office in this era, tenants need to understand some basic issues in the market for rental real estate in Tan Binh district below.

Basic issues when renting an office in Tan Binh district need to be understood

Geographical location

Many tenants make the mistake of only caring about the location of the district as the central district and not paying attention to many other small details. Tan Binh District is really a central district of the city, possessing all favorable conditions. Tan Son Nhat Airport is only a few kilometers from the city center, surrounded by central districts such as District 3, District 10, Phu Nhuan District, … very convenient for traveling by road or air. This place is the place to receive hundreds of thousands of businessmen from all over the world, tourists, or foreign investors. Really, Tan Binh district owns a prime location for any business or company.
However, investors often forget while renting an office in Tan Binh district that the advantage of trade only comes when the office is located on major roads and intersections that are convenient for moving, not buildings in alleys or traffic jams. Therefore, choosing a location that is both affordable and meets travel needs is not an easy task.

Infrastructure facilities for office in Tan Binh

This is one of the issues that many people are most concerned about when renting an office in Tan Binh district. Currently, the segment of apartments for rent in Tan Binh district is divided into three segments as follows:

Grade B office is a type of office located in modern buildings, high-rise buildings, high-class apartments on the main roads of the district. This type of office fully meets the requirements of the area, direction, and feng shui. However, each office has some limitations, for example, on the high floor, the interior has some problems, … so it can’t become a perfect Grade A office. Some famous places can be mentioned such as the buildings at Pico Plaza or B Etown,…
Grade C office space will fully meet the basic conditions for an office apartment that customers want to rent. However, the reason these offices are in Grade C is due to their geographical location on small streets and wide alleys of the district. Therefore, the rental price is very reasonable, suitable for small-scale or newly established businesses.
Cheap offices are located in buildings with locations on small streets. The office is not too large or there will be a few other inconveniences that are typical of cheap apartments. However, the price will depend on the tenant’s ability to deal mainly. With moderate conditions, some apartments in this segment fully meet those criteria.

Office rental prices in the market

Price is always an important factor in any negotiation. Of course, when customers need office rental in Tan Binh district, price is always a factor considered by tenants.

The office leasing market in Tan Binh district is still a hot topic of city real estate. Tenant customers range from the segment that requires an area of ​​more than 200m2 or small companies with a small number of employees with an area of ​​​​50m2, the market can always meet any demand.
The rental price of each apartment ranges from 8 USD/m2 (equivalent to 170,000 VND/m2) to 30 USD/m2 (to more than 600,000 VND/m2) depending on the apartment segment and geographical location of each apartment. Cheap apartments like Thanh Binh Building located on Pho Quang street or Spring Building on Thang Long Street,… can be even cheaper depending on the apartment. This completely meets the needs of small and medium-sized companies in terms of cost and space.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/advantages-of-renting-an-office-in-tan-binh-district

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Feng Shui Principles to Grasp When Choosing an Office

When choosing an office, in addition to looking for elements that meet the needs, we also have to ensure the principles of feng shui so that the business and business of the office are lucky and develop best…

The direction of office and building for better feng shui

Based on the destiny of the business owner or the head of the office at this time to choose the direction of the building and the location of the main door of our office.

In feng shui, there are five elements of mutual birth and contrast, we choose the best direction in the direction of mutuality, the best, and second is the direction of the destiny of the business owner, the worst is the opposite direction.

The environment around the building

Do not choose buildings that are still deserted, around less populated. Because these places have a lot of negative energy, it will not be favorable for our business. In addition, deserted locations with few roads are not convenient for us to move to.
In feng shui, choosing buildings in front with large, wide, curved shapes will bring great luck and good luck to the office.

Some notes on office layout

• Unused items, damaged items should not be left in the office, because this will waste the business’s expenses.
• The office door should not face the toilet, because the toilet is a place where there is unclean air, unclean things. Placed opposite the office, the unclean air will reflect into our office.
• It is necessary to clearly distinguish between the leadership desk and the staff desk. The desk of the leader, the boss needs to be placed in the best and most beautiful position.

Prioritize the arrangement of the leader’s office

According to feng shui experts, the boss’s office should be arranged in a separate, quiet space, avoiding being in the same range as other employees to avoid distraction and affect the work process.

Accordingly, the boss’s office located in the corner of the office is the best and absolutely not located near the door of the office.

To avoid bad energy and cause fatigue, the boss’s office should note that the main door in the office should not face the window. The main door is also not allowed to connect with the side door, nor can two doors lie on the same corner, not open the window close to the floor.

Hang pictures and create green space in the office

According to feng shui, hanging pictures on the wall at work will make the space brighter. In the lobby of the company, it is recommended to hang painting and water to replace the water flowing in, symbolizing bringing a lot of luck and fortune to the workplace.

In the office, it is necessary to avoid hanging pictures of animals with heavy killing intent such as sword paintings, nine dragon paintings, which will damage wealth. It is best to hang pictures of sunflowers, peonies, etc. will make the room full of light as well as positive energy, bringing new vitality and good things to the office.

For office plants: do not place vines or thorny plants in the office.

Choose feng shui items to decorate fortune

Items bearing feng shui symbols such as Pi Xiu, Dragon, Thiem Thu, Tam Da Phuc – Loc – Tho, etc. to decorate the office will help bring wealth and prosperity, dispel the source of energy. bad, helping business owners have many relationships and get help from people in business, avoiding petty people and unfortunate fate.

Feng shui experts recommend that gold bars be placed on the window sill or hung on either side of the corner of the largest window in the room to lead wealth from the outside.

In addition, the larger the office window design, the more fortune it attracts. In a position of fortune such as the corner right next to the main door of the company, you can place a pair of raw gold that will increase luck.

There should be an altar to the God of Fortune

According to the concept of Vietnamese people, “there is worship, there is abstain, there is auspiciousness”, so in the business field, it requires a lot of luck to make the business go smoothly.

For that reason, the god of fortune is considered a god to “seek for wealth”, helping the company’s business to thrive. Therefore, setting up an altar and arranging the altar of the god of fortune is always a very important thing to pay attention to every company.

As a general rule, the altar of the god of fortune should be placed in a well-ventilated place where people can see in and out. The altar of the god of fortune must have a firm seat, so the back of the altar should be against the wall or a fixed shelf. In addition, the important altar of the god of wealth must be relayed (on the ground), so the altar of the god of fortune must be placed on the first floor.

In particular, in front of the altar must also be clear and clean to receive a lot of fortune.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/feng-shui-principles-to-grasp-when-choosing-an-office

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3 Factors When Renting Offices in Phu Nhuan District

You are a company, business is looking for office rental in Phu Nhuan district. You cannot find a building with modern and luxurious infrastructure located in a convenient, busy location as well as at an appropriate cost. The following is the information we collect for you.

Office leasing market in Phu Nhuan area in recent years

Ho Chi Minh City is currently one of the most prominent key economic centers in Vietnam until now. Therefore, this is the favorable area that many domestic and foreign companies and businesses choose as a starting place. This development has promoted and created a bustle in the office rental market in recent years. More than 70% of businesses prefer to choose office locations in central districts (District 1, District 3, District 10…). However, only more than 40% of them choose a suitable position, meeting the requirements of the business.
Most of the reasons are mainly due to the high rent in the central area, many expenses incurred beyond the budget of the business. Office buildings for rent in the central area are mainly Grade A and Grade B offices, with rental prices ranging from $20-$60/m2.
Adjacent to the city center area, the office leasing market in the Phu Nhuan district is somewhat more exciting, meeting most customers’ needs. With a variety of office segments as well as area and rent. From the smallest office space of 20m2 to 200, 500m2 are available, the price segment is only from 10m2. However, the location of Phu Nhuan district still ensures convenient transportation, transactions, meeting partners, utilities such as banks, hospitals… not inferior to central districts.

3 advantages not to be missed of offices for rent in Phu Nhuan district

The special location of Phu Nhuan district

Phu Nhuan district is considered the gateway to the north of the city center, with the Nguyen Van Troi route, connects District 1 – Phu Nhuan – Tan Binh – Tan Son Nhat International Airport. A part of Hoang Sa and Truong Sa roads connects 2 districts of Binh Thanh – District 10. The East borders Binh Thanh District, the West borders Tan Binh District, the South borders District 1 and District 3, the North borders Go Vap District. Therefore, renting an office in the Phu Nhuan district will be extremely convenient for moving in and out of the city center

The concentration of many domestic and foreign corporations and enterprises

Grasping and understanding the favorable geographical position of the Phu Nhuan district, many domestic and foreign companies and businesses gather in this prime area. This is also considered a favorable condition for joint venture cooperation. At the same time, with the development of economic and service trends in the area, there will be a lot of people who want to come here. Therefore, attracting customers and investments becomes easy and does not take long to search.

Diversity of area, many price segments, many choices

Many office leasing and management companies have invested extremely carefully in seeing the breakthrough in the region’s economic development. Therefore, just by choosing a reputable and quality company that provides office services for rent, you will easily find many ideal spaces at the most reasonable prices.

Rental prices vary by segment and office quality. From only $ 10/m2, from the smallest office to a few hundred square meters, we can still satisfy customers.

Points to keep in mind when deciding to rent an office around Phu Nhuan district

Convenient traffic location

Choosing a representative office location for lease on major and busy roads is a smart choice of talented business owners. Because there are so many competing businesses and services in the midst of the city chaos, the corporate office should be located in a place that is easy to find, easy to go for all means of transport. It is best to be able to search on google map – the smartest location search device today. Not only that, setting up an office in a busy place of the district will help many people pay attention, promote and attract new customers.

Workspace

Since this is where you spend 8 hours a day, the choice of office space is very important. You can choose to rent in office buildings that are not too big, but you must ensure the cleanest – safest – most comfortable working space, common areas such as corridors, toilets, parking garages, etc. equipment such as fire protection systems, air conditioning, and elevators must be safe. Avoid cases of theft in the garage, or unexpected elevator problems.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/3-factors-when-renting-offices-in-phu-nhuan-district

Read Vietnam Economy Weekly News

Management Fees (Service Fees) Of Office For Lease

Management fees (Service fees) – or in some places also known as Management Fee, is usually applied per m2 of office floor space for lease. This fee usually fluctuates at the lowest level from 2 USD/m2 or more, in some high-class office buildings, this fee can be up to 8 USD/m2 and significantly affects the cost of office rental.

What services do the management fees (service fees) include?

Basically, the service fee is used to pay for the renovation activities to renew the building’s architecture as well as the interior. At the same time, the service fee is also used for periodic maintenance as well as upgrading the electrical equipment inside the house, namely the electrical system, central air conditioning system, elevators, freight elevators. , CCTV camera system…

In addition, the service fee is also used to maintain the building’s public services such as:

• Reception service and concierge service at the main lobby of the building.
• Security services, parking, building management support to handle incidents when necessary.
• Cleaning service of office, toilet, spraying insecticide periodically.
• Some buildings are free of charge for refrigeration during office hours (8 AM-6 PM)
• Some buildings are free after hours (after 6 PM)
• Some other public services such as drinking water at the Bantry counter, domestic water…

More specifically, a service fee is a fee applied by an investor to maintain the space where you work in the best condition. Offices that require a high service fee will also come with amenities corresponding to that fee.
In fact, office buildings for rent always apply quite high service fees, from 4-5 USD or more for each m2 of the corresponding office floor, however, these buildings always ensure for Tenants rent the most advanced facilities: automatic cooling central air-conditioner system, modern spacious parking basement, CCTV cameras operating 24/24 to ensure the best security for business assets. Thanks to the above reasons, although offices for lease in District 1 have quite high rents, these buildings always have an ideal occupancy rate of 90% or more.

Currently, in Ho Chi Minh City, the list of Grade A buildings is still quite limited, most of these buildings have just been completed and put into operation in recent years, so the situation The office is still very new, comes with modern facilities and a series of after-sales services, so the service fee is also at the highest level – about 5-8 USD/m2.
Meanwhile, office buildings for rent in District 1 or Grade B offices in other districts have service fees ranging from 3 to 6 USD/m2. In contrast, Grade C offices in the central area or offices located in locations that are not convenient for traffic often apply a relatively low service fee, only from 2 to 3 USD.
In addition, the chain of buildings in new urban areas such as Phu My Hung urban area in District 7 or An Phu An Khanh villa area in District 2 only apply a maximum service fee of 3 – 5 USD, this is assessed as follows: Price is a move to attract investors who are looking to open more branches or new businesses.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/management-fees-service-fees-of-office-for-lease

Read Vietnam Economy Weekly News

Features of Grade B Office for Lease in Binh Thanh District

Thanks to the development of office leasing services the number of office buildings has increased sharply, especially in Binh Thanh District. These buildings are classified according to standards A, B, C, D, based on common evaluation criteria.

About Binh Thanh District

Binh Thanh is a district that attracts a lot of offices and buildings. There are many famous office buildings in the business world. Therefore, many businesses want to use office leasing services in the Binh Thanh district.
For small businesses, with limited capital, unable to invest in a spacious office, the solution of renting Grade B office space is the right thing to do. In particular, the appearance of many new buildings such as Vinhomes Central Park, Landmark, … from many big investors such as Vingroup, Novaland, Dat Xanh, … is the right choice for you.

Features of a Grade B office for lease in Binh Thanh District

Grade B office space is now a familiar service for new businesses. However, to find a quality office, you need to understand the following features:

Building density

The location of Grade B buildings is spread throughout the city, from central districts such as District 1, District 3 to suburban districts such as Thu Duc or District 9. There are some opinions that the construction site is a factor determining the classification of buildings, but this is a completely wrong view.
In fact, a building built to B standard will be graded B, regardless of the location in the central or suburban district. The structure of a Grade B office building is usually common in the range of 7 to 15 floors, the floor area ranges from 200m2 to 500m2.

Rental area

Grade B offices for lease in Binh Thanh District usually have an area of ​​​​about 20m2 or more. Almost all offices for rent are available by area, but the supplier is ready to meet the needs of customers. For example, if you need to rent an area of ​​25m2 with a floor of 300m2.
All Grade B offices are leased to multiple businesses on the same floor and divided into multiple offices. Therefore, choosing a Grade B office space next to a famous brand will contribute to the reputation of your company.
In short, Grade B rental buildings have many different qualities, you need to consider carefully when looking for a reputable place. Office for lease in Binh Thanh is one of the main partners of businesses, we are happy to answer all your questions and assist you when needed.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/features-of-grade-b-office-for-lease-in-binh-thanh-district

Read Vietnam Economy Weekly News

What to Do When Notarizing Office Lease Contract

Nowadays, the form of leasing space for office use is very popular. Before each rental transaction, both parties will agree on the terms and record them in the office lease contract. To ensure that the terms specified in the contract are certainly implemented, notarization is extremely necessary.

What is the notarization of the Office lease contract?

In daily life, we often hear about notarization a lot. So what exactly is notarization? According to the Law on Notarization issued in 2014, notarization is defined as follows:
Notarization is certifying the authenticity, legality, and non-violation of social ethics of a written contract or civil transaction. The notarization process will take place when an agency or organization voluntarily requests notarization This procedure can only be carried out by competent authorities. Usually notary office or a notary office.
Notarization of a contract confirms the legal validity of the terms. Accordingly, the commitments and agreements of the two parties will be guaranteed to be implemented by state power. Both parties to the transaction are required to comply with what the contract has stipulated. Any party in breach will be responsible for compensating the other party

Legal regulations on notarization of office lease contracts

Because notarization of office lease contracts is a matter directly related to the law. Therefore, our state has developed its own laws regulating notarization:

Law on Notarization 2014

This is the most complete legal document on the implementation of notarization procedures in Vietnam. Specifically, regarding the legal value of notarization, Article 5 of this Code provides as follows:

• The notarized document takes effect from the date it is signed and stamped by a competent authority.
• Notarized documents are valid for all related parties. When either party fails to comply with the contract, the other party has the right to request the Court to settle. Unless otherwise agreed by the parties to the transaction…
• Notarized translations and copies have the same validity as original documents.

Civil Law 2015 on housing

With the procedure of notarizing office lease contracts, we also need to pay attention to the provisions of the Civil Law. Below is a summary of the provisions of Clause 2, Article 122 of this Code:

• In case the organization donates a house, lends it, or stays with it, it is not required to notarize it.
• The effect of the contract is agreed upon by both parties or, if not, starts from the time the contract is signed.
• In special cases, you can also bring the contract to document or notarize.

Procedures for notarization of the office lease contract and document requirements

Like other administrative procedures, the contract notarization also requires certain documents. Here is the basic paperwork you need to prepare:

• The notarization request form, transaction documents are according to the available form. You can receive and telegraph this slip to the notary public.
• Draft contracts and transaction documents. Before requesting notarization, this document must be signed by both parties.
• Copy of identity document. At the same time, you must also prepare the original for comparison during the notarization process.
• A copy of the certificate of ownership and use of land or a replacement document as prescribed by law.
• Copies of other documents related to the contract or transaction required by law.

Note that the copy paper’s content must be complete and accurate as of the original and not authenticated.

Steps to notarize office lease contract

After carefully preparing documents, the next job is to conduct the notarization process. You need to understand the notarization process to avoid errors and save time. In addition, the notary should pay attention to the working time of the agencies. Notary practice establishments will be open to receive documents from Monday to Friday every week. Working time is from 7:30 a.m. to 11:30 a.m., and from 1 p.m. to 5 p.m. Here is a standard procedure you can refer to:

Step 1: Submit your application
The unit requesting notarization will complete the documents and submit them to the notary practice establishment.

Step 2: Receive and check the application
About receiving applications. In case of indirect reception through the Receiving Department, the file will be returned to the Notary Public. In case the Notary Public directly receives the documents, he/she will examine the documents for notarization.

About checking records, there will be 3 cases:

• The notarized application dossier is complete and satisfactory. The notary will accept and record it in the Notary Book
• In case the notarized dossier is incomplete. The notary will write instructions and additional requests. In this form, there will be specific instructions on which documents need to be added and the date of submission. At the same time, the form also contains the name of the responsible Notary for your convenience.
• In case the notarized document does not meet the legal requirements. The notary will explain the reason and refuse to accept the application. The notarization requester has the right to request the refusal procedure in writing. At this time, the notary will consult with the Head of the Department and prepare a written refusal.

Step 3: Draft and sign documents

• In case the notarization requester has prepared the document. The notary will examine the draft of the document. If the draft document meets the requirements, the Notary Public will sign for certification. On the contrary, if the draft document fails, the Notary will guide the correction. If the party requesting notarization does not accept the correction, the Notary Public has the right to refuse notarization.
• In case the notary drafts a document at the request of the notary public. The notarization requester will be present to confirm the information in the document is authentic. After considering the conditions, the notary will perform the notarization of the contract.

Step 4: Sign a notarized certificate of office rental contract

• Notarization agencies require notarization requesters to present the originals of the papers as prescribed for comparison before recording testimonies.
• The notary public signs each page of the contract. Then, transfer the service fee to the fee collection department of the notarial practice organization.

Step 5: Return the contract notarization result

The fee-collecting department of the notary-practicing organization shall complete the collection of fees, notary remuneration, and other expenses as prescribed.
The notary agency stamps and returns the dossier to the notarization requester.

Notes when notarizing the office lease contract

Contract notarization is one of the most important legal procedures. After the document is notarized, it will be the basis to consider the obligations and interests of the two parties. This becomes even more meaningful in the event of a problem, which will be the basis for problem-solving. Therefore, you cannot be subjective in every step in the notarization process. Specifically, you should:

• Learn more about the provisions of the Notary Law.
• The consent of both parties must be witnessed by a third party.
• Invite a private lawyer to participate in the agreement process between the two parties. This is the solution to avoid unnecessary misunderstandings due to not understanding the provisions of the law. In addition, the lawyer will be the person to ensure the legality of the transaction contract.
• There is time to monitor, supplement and amend the terms of the contract. Both parties can agree on timelines to reach an agreement before going on a business trip.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

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Should You Rent a Cheap Office in The Covid Pandemic

a year office rent may increase or decrease according to market demand and supply. And there is also a time when the rental price may decrease further like during this covid pandemic.

Should I rent a cheap office in the Covid pandemic?

Perhaps this is a concern of many customers because renting an office during the Covid pandemic is a big expense in business operations. In addition to cheap models such as shared offices and virtual offices, the cost of renting a professional one is quite high. To help you troubleshoot and relieve your worries, below would like to share some experiences to rent cheap office space during the Covid pandemic. With the current time of the Covid pandemic, many companies return the premises and this is also the right time for businesses to rent offices this pandemic. Usually, the price is cheap, there are many beautiful premises to choose from.

Experience of cheap office rental in Covid pandemic

To rent cheap office space but still meet the desired needs of the business is not easy. Therefore, below will help you find the most suitable one:

Determine the rental price

Usually, during this Covid pandemic, the rental price fluctuates a lot. So you need to thoroughly understand this market to determine how the company needs to rent an office? Location, how long to use? This is also an important step when looking for a place of business.

• Objective: The company model you do business with will greatly influence this goal. If you are oriented to work in a professional, comfortable environment when welcoming customers and partners.
• Area: Depending on the number of company employees, the purpose of use, you will find a suitable area, with this Covid pandemic, each person will have to be 2m apart. This is the minimum distance that everyone must follow during this Covid pandemic. Please choose the appropriate room area to make the most of the space
• Location: Suburban districts or Grade C buildings are relatively cheap. But owning a “special” location right in the city center supports a lot of things to create a trust for customers and partners.

Determine the form of office rental

Currently, there are 2 office rental models: traditional and smart. Depending on the finance and needs of the business, they will choose to rent an appropriate translation.

Traditional office

This is a model that costs a lot of money and time for businesses. From renting premises, setting up all furniture, office equipment, meeting rooms, reception rooms…

Smart office

In the current Covid pandemic, the smart model is the best choice in this Covid pandemic. This is an extremely optimal office solution for startups, small and medium businesses. Using this model, businesses do not need to spend any money from renting premises, furniture, etc., and can use the entire space utility.

Choose option

This is a model to save maximum costs, personnel, time, and effort when newly established. Business owners can now focus on growing their business without having to worry about the office.

How to find an office rental address during the Covid pandemic?

You can contact LOOKOFFICE to find out if you can rent during the pandemic at this time. If you still have concerns about our services, please pick up the phone to get a dedicated consultant.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

Facebook: https://www.facebook.com/lookoffice.vn/

Office For Lease at LOOKOFFICE

source https://lookoffice.vn/should-you-rent-a-cheap-office-in-the-covid-season

Read Vietnam Economy Weekly News